Accessing forms
To access the forms, open them in Adobe Acrobat Reader, available as a free download at the Adobe website.
Lodging forms
From 1 January 2022, we will no longer accept payments by cheque for application forms received by mail.
Payments can be made via the online payment portal. Details are included on the relevant forms.
Alternatively, payments may be made by cheque at any Service NSW Centre,
You can email forms to registrylodgements@customerservice.nsw.gov.au ensuring a copy of the receipt of payment is attached.
Tip: Include the full name of the association and registration number in the Subject line of the email.
Forms can also be lodged by mail to PO Box 22 Bathurst NSW 2795, ensuring a copy of the receipt of payment is attached.
Copies of current approved forms relating to various provisions of the Associations Incorporation Act 2009 are available below or from Registry and Accreditation:
- phone free call 1800 502 042
- email registryinquiries@customerservice.nsw.gov.au
Incorporated associations - Search request form
To inspect and obtain copies of documents lodged with NSW Fair Trading on the Public Register
Incorporated associations - Search request form
Form A1 - Application for reservation of name
It is not necessary to reserve a name. However, a proposed name of an association may be reserved by lodging Form A1-Application for reservation of name. A name reservation lasts for three months.
Form A1 Application for reservation of name
Form A2 - Application for registration of incorporated association
This form must be lodged in order to incorporate an association where the application is being made on behalf of at least five individuals or an existing unincorporated body.
This form must be signed by the person nominated to be the first public officer of the incorporated association.
Form A2 - Application for registration of incorporated association
Form A3 - Application for registration of an amalgamated incorporated association
This form is used where two or more incorporated associations wish to amalgamate into one association. Form A3 must be signed by the person nominated to be the first public officer of the amalgamated association. The public officer of each of the amalgamating associations must complete a copy of the Supplement to Form A3. Those documents must be lodged with the form.
Form A3 - Application for registration of an amalgamated incorporated association (PDF size: 643kb)
Form A4 - Application for registration of incorporated association by a registrable corporation
This form must be lodged by a company, a co-operative or Aboriginal and Torres Strait Islander Corporation making application for incorporation as an incorporated association under the Associations Incorporation Act 2009.
Form A5 - Certificate of public officer as to vesting of property
This certificate certifies that property belonged to an unincorporated body, or was held by another person in trust for the unincorporated body, immediately before incorporation of the association.
Form A5 - Certificate of public officer as to vesting of property (PDF size: 526kb)
Form A6 - Application to register change of objects or constitution
This form is to be lodged within 28 days of the passing of a special resolution to change the objects or constitution of an incorporated association. The alteration takes effect when it is registered. The association will be notified when a change to the objects or constitution is registered.
Form A6 - Application to register change of objects or constitution (PDF, 986.42 KB)
Form A7 - Application to register change of name
Form A7 must be lodged within 28 days of the passing of the special resolution to change the association's name. The current certificate of incorporation must be lodged with the Form A7.
Form A7 - Application to register change of name (PDF size: 516kb)
Form A8 - Application for voluntary cancellation of registration of an association
This form is used to apply for the cancellation of the registration of an incorporated association. The association must pass a special resolution approving the application. At the time the application is made the association must not have any outstanding liabilities.
Form A8 - Application for voluntary cancellation of registration of an association (PDF size: 537kb)
Form A9 - Notice of appointment of public officer and Notice of change of association address
This form must be lodged by the public officer of the association within 28 days after taking office as the public officer or within 28 days of a change in the official address of the association.
Form A10 - Application for approval to transfer registration
This form must be lodged where an association intends to transfer its registration to a company under the Corporations Act 2001, a corporation under the Corporations (Aboriginal and Torres Strait Islander) Act 2006 or a co-operative under the Co-operatives National Law (NSW).
Form A10 - Application for approval to transfer registration (PDF size: 535kb)
Form A11 - Application for extension of time for holding annual general meeting or lodging annual summary of financial affairs
The association is required to lodge this form if it is unable to hold its annual general meeting within 6 months after the end of its financial year or if it is unable to lodge the Annual summary of financial affairs by the due date.
Form A12 - T1 (Large) - Annual summary of financial affairs - Tier 1
Tier 1 (large) associations are required to lodge an Annual summary of financial affairs within one month after the holding of the AGM and not later than 7 months after the end of the financial year of the association, whichever is earlier, unless an extension of time for holding an AGM or to lodge an annual summary has been approved.
Form A12 - T1 - Annual summary of financial affairs (PDF size: 1393kb)
Form A12 - T2 (Small) - Annual summary of financial affairs - Tier 2
Tier 2 (small) associations are required to lodge an Annual summary of financial affairs within one month after the holding of the AGM and not later than 7 months after the end of the financial year of the association, whichever is earlier, unless an extension of time for holding an AGM or to lodge an annual summary has been approved.